Mobility Quality System

1. Agree dates

Approximate duration: 1-2 weeks

Involved: +

Agree dates for mobilities with partners and college departments

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2. Confirm student data

Approximate duration: 1-2 weeks

Involved: +

Confirm student numbers and vocational areas with partners

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3. Complete MOU

Approximate duration: 1-2 weeks

Involved: +

Complete Memorandums of Understanding and send to partners

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4. Present Opportunities

Approximate duration: 1-2 weeks

Involved: +

Present the Opportunities to students and welcome applications (2-week deadline)

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5. Invite Applications from Staff

Approximate duration: 1-2 weeks

Involved:

Invite applications from staff to accompany the students on the mobility

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6. Short List Student Applicants

Approximate duration: 1-2 weeks

Involved:

Short List Student Applicants

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7. Complete Set Activity

Approximate duration: 1-2 weeks

Involved:

Short-listed applicants complete set activity for selection

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8. Inform, Distribute and Collate Documents

Approximate duration: 1-2 weeks

Involved:

Inform successful applicants (letter) and distribute documents that students need to complete

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9. Forward Data to Partners

Approximate duration: 1-2 weeks

Involved: +

Forward CVs and personal letters to partners (who will share with work placement organisations)

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10. Select Staff

Approximate duration: 1-2 weeks

Involved:

Decide on accompanying staff

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11. Research Travel/Accommodation

Approximate duration: 1-2 weeks

Involved:

Research travel and accommodation options

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12. Complete your organisation’s processes

Approximate duration: 1-2 weeks

Involved:

Complete college Educational Visit Application process, including risk assessment and forward with participant medical information to Health & Safety

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13. Raise Finance Requests

Approximate duration: 1-2 weeks

Involved:

Raise finance requests

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14. Book Travel/Accommodation

Approximate duration: 1-2 weeks

Involved:

Book travel and accommodation

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15. Agree Learning Outcomes

Approximate duration: 1-2 weeks

Involved: + +

Agree learning outcomes for students with their tutors

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16. Make Learning Agreements and Records of Achievement

Approximate duration: 1-2 weeks

Involved: +

Raise Learning Agreements and Europass Mobility Certificates, input information and forward to partner for their completion.

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17. Complete Grant Agreements

Approximate duration: 1-2 weeks

Involved: + +

Students and accompanying staff to sign Erasmus+ grant agreements

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18. Deliver Language/Culture Session

Approximate duration: 1-2 weeks

Involved: +

Deliver Language and Culture session (begin Student Logbook)

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19. Deliver Parent/Guardian Session

Approximate duration: 1-2 weeks

Involved: +

Deliver Parent/Guardian Information Session with all details of the mobility

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20. Travel App/timetables

Approximate duration: 1-2 weeks

Involved:

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21. Location App/Map

Approximate duration: 1-2 weeks

Involved:

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22. ID/Info Card

Approximate duration: 1-2 weeks

Involved:

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23. Culture and Social Information

Approximate duration: 1-2 weeks

Involved:

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24. Student Evaluation

Approximate duration: 1-2 weeks

Involved:

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25. Accompanying Tutor Evaluation

Approximate duration: 1-2 weeks

Involved:

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26. Presentation Celebration Awards Ceremony (DC)

Approximate duration: 1-2 weeks

Involved:

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27. Promotion Events Dissemination

Approximate duration: 1-2 weeks

Involved:

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