Pre-preparation
1. Learn how to finance an Erasmus+ work placement
Approximate duration: 1-2 weeksInvolved:
Show details2. Assist students to make decisions about their work vocation
Approximate duration: 1-2 weeksInvolved:
Show details3. Prepare the students for work placement mobility
Approximate duration: 1-2 weeksInvolved:
Show detailsPreparation
4. Agree dates
Approximate duration: 1-2 weeksInvolved: +
Agree dates for mobilities with partners and college departments
Show details5. Confirm student data
Approximate duration: 1-2 weeksInvolved: +
Confirm student numbers and vocational areas with partners
Show details6. Complete MOU
Approximate duration: 1-2 weeksInvolved: +
Complete Memorandums of Understanding and send to partners
Show details7. Present Opportunities
Approximate duration: 1-2 weeksInvolved: +
Present the Opportunities to students and welcome applications (2-week deadline)
Show details8. Invite Applications from Staff
Approximate duration: 1-2 weeksInvolved:
Invite applications from staff to accompany the students on the mobility
Show details9. Short List Student Applicants
Approximate duration: 1-2 weeksInvolved:
Short List Student Applicants
Show details10. Complete Set Activity
Approximate duration: 1-2 weeksInvolved:
Short-listed applicants complete set activity for selection
Show details11. Inform, Distribute and Collate Documents
Approximate duration: 1-2 weeksInvolved:
Inform successful applicants (letter) and distribute documents that students need to complete
Show details12. Forward Data to Partners
Approximate duration: 1-2 weeksInvolved: +
Forward CVs and personal letters to partners (who will share with work placement organisations)
Show details14. Research Travel/Accommodation
Approximate duration: 1-2 weeksInvolved:
Research travel and accommodation options
Show details15. Complete your organisation’s processes
Approximate duration: 1-2 weeksInvolved:
Complete college Educational Visit Application process, including risk assessment and forward with participant medical information to Health & Safety
Show details16. Raise Finance Requests
Approximate duration: 1-2 weeksInvolved:
Raise finance requests
Show details17. Book Travel/Accommodation
Approximate duration: 1-2 weeksInvolved:
Book travel and accommodation
Show details18. Agree Learning Outcomes
Approximate duration: 1-2 weeksInvolved: + +
Agree learning outcomes for students with their tutors
Show details19. Make Learning Agreements and Records of Achievement
Approximate duration: 1-2 weeksInvolved: +
Raise Learning Agreements and Europass Mobility Certificates, input information and forward to partner for their completion.
Show details20. Complete Grant Agreements
Approximate duration: 1-2 weeksInvolved: + +
Students and accompanying staff to sign Erasmus+ grant agreements
Show details21. Deliver Language/Culture Session
Approximate duration: 1-2 weeksInvolved: +
Deliver Language and Culture session (begin Student Logbook)
Show details22. Deliver Parent/Guardian Session
Approximate duration: 1-2 weeksInvolved: +
Deliver Parent/Guardian Information Session with all details of the mobility
Show detailsImplementation
23. Travel App/timetables
Approximate duration: 1-2 weeksInvolved:
Ensure that participants have information about local public transport, map, timetables etc. Make participants aware of any travel apps linked to local public transport.
24. Location App/Map
Approximate duration: 1-2 weeksInvolved:
Provide information for participants about the local area with a map. Ensure that participants are aware of, and can access, useful apps such as Google maps.
Show details25. ID/Info Card
Approximate duration: 1-2 weeksInvolved:
Provide an identification card for the students that gives their name and the college they are from as well as important contact information for the student: host organization, employer, accommodation and emergency services.
26. Culture and Social Information
Approximate duration: 1-2 weeksInvolved:
Make participants aware of information such as different times that restaurants serve meals, suitable places to socialise and eat, road traffic differences and expected behaviour.
Show details27. The work placement
Approximate duration: 1-2 weeksInvolved:
Make sure participants know what is expected of them on work placement: who to go to for support, agreeing assessment target and gathering evidence.
Show detailsEvaluation
28. Student evaluation
Approximate duration: 1-2 weeksInvolved:
The students can be provided with various tools to evaluate their experience, both during the mobility and at the end.
Show details29. Accompanying Tutor Evaluation
Approximate duration: 1-2 weeksInvolved:
The accompanying tutor will also be evaluating the students’ performance by way of input into the learning agreement http://www.ecvet-projects.eu/ToolBox/ToolBoxList.aspx?id=17&type=1 and using the mid-term and final evaluation.
Show details30. Presentation Celebration Awards Ceremony
Approximate duration: 1-2 weeksInvolved:
Recognise and celebrate the participants’ achievements with an award ceremony.
Show details31. Promotion Events Dissemination
Approximate duration: 1-2 weeksInvolved:
Mobilities should be promoted and disseminated all through the project, this can be achieved through events, press releases and social media. It is also useful to designate mobility ambassadors.
Show details